Rent equipment or vehicles with clear rules. These Rental Agreement templates set the rental period, fees, deposits, care, damage, and liability in simple terms. Each file is editable in Word (.docx) and includes a polished cover page. Use them for tools, electronics, vehicles, and more. Pick a template below, set rates and usage limits, and protect your assets.
They outline who can use the item, how it must be cared for, and what happens if it’s late, damaged, or lost.
Short-term equipment rentals, fleet loans, event gear, or try-before-you-buy programs.
Term, daily/weekly rates, deposits, late fees
Condition, inspections, maintenance
Permitted operators and locations
Damage, loss, and insurance
Indemnity and returns
Usually, the renter defines assessment and repair/replacement rules.
Only if allowed (licensed drivers, named users).
Set daily fees and a grace period.
Often, yes – state coverage type and proof requirements.
Prohibit modifications unless approved in writing.
